MINUTES OF THE MEETING OF THE COMMISSIONERS OF BLUEWELL PUBLIC SERVICE DISTRICT

DECEMBER 2, 2025

The Commissioners of the Bluewell Public Service District met in their regular Bi-monthly meeting on December 2, 2025 at 10:00 A. M. at the District Office.

Commissioners present were:

• Mr. Donnie Goins, Chairman
• Mr. Robert Sexton, Secretary
• Mr. Ricky Duncan, Treasurer

Also present was: Bryan Rotenberry, District General Manager.

The meeting opened with prayer by Mr. Bob Sexton. The Bluewell PSD board members approved to dispense with the reading of November 18, 2025 minutes and accept as written. Copies are on file and available upon request. Motion made by Mr. Bob Sexton second by Mr. Ricky Duncan the vote was unanimous to approve.

BLUEWELL PSD OPERATIONS:

A. Water:

1. The pumps for the Tabernacle Hill, Riggs, and Evangelism Road stations still need to be installed. All of these improvements will be paid out of Water Capital Reserve Account. Windmill Gap’s VFD has been installed and is operational.
2. Water Balance Report: In the month of August we pumped 19,216,000 gallons of water. Every effort is being made to reduce the water loss, leaks, power loss and telemetry issues continue to be problematic for the District, fortunately, the water system upgrade in place will help improve the water loss going forward.

B. SEWER

1. WV DEP Inspection/ Sewer Project- The I & I and bypassing at the sewer plant continues to be a problem. The field personnel continues to address these problems each day. The WVDEP has issued a fine to the district due to the continuation of bypassing into the river; the district is required to submit a plan to correct these problems. A corrective plan was submitted and the WV DEP responded regarding the pending consent order and a timeline for the completion of the Sewer Projects phases. There are no new updates at this time.

GENERAL:

1. Trucks: The district is experiencing problems with their truck fleet. At this point we have three Dodge Rams that are in need of repair. The district has a 2019 that is currently in the shop and one that just broke down in recently. There is a 2016 Ram that is in need of an engine also. After discussion the board agreed to repair both 2019’s and possibly have the 2016 repaired.

GOVERNMENT FUNDED PROJECTS & STUDIES:

1. Water System Upgrade: The district has received all of the radio meters as part of this project and are installing them as time is available. Contractors are installing new water lines and begun site work for the new Bluewell Estates Tanks. There are no updates at this time.
2. Browning Lambert Mountain Water Project: Construction on the Browning Lambert Mountain Project has begun and project is moving down the Sandlick side.
3. Bluewell PSD Dams #1& #2: E. L. Swope Construction has completed the removal of the upper dam and the new shop is near completion, waiting on AEP.

COMPLAINTS & REQUESTS:

There were no complaints or requests.

SYSTEMS UPGRADES and PROJECTS SERVING NEW CUSTOMERS:

A. Montcalm Sewer Collection System and Plant Upgrade: E. L. Robinson is currently working on this project. An application for funding has been submitted the WV IJDC, EL. Robinson has prepared an Agreement For Professional Services for the boards’ approval. Mr. Bob Sexton made a motion second by Mr. Donnie Goins the vote was unanimous to approve.

B. The district will begin pursuing funding for the removal of the lower Dam, labeled Dam #1. The project for removal of this dam is to satisfy the WV DEP Order. Grant monies as well as loans will be pursued. The board will vote on this in the next meeting.

VISITORS:

Bob Hazelwood

BLUEWELL PSD UPGRADE PROJECTS & TAPS:

1. In 2024, the District has had twelve requests for water taps, completed ten and seven requests for sewer taps completed three. In 2025 there has been eight requests for a water taps, completed seven and seven sewer taps requests, five have been completed.

REPORT OF DELINQUENT ACCOUNTS

BLUEWELL AND BRAMWELL COMBINED

EXECUTIVE SESSION:

Three new field workers were hired on a 90 day probationary basis.

There being no further business, the meeting was adjourned at 11:01 a.m. After a motion by Mr. Ricky Duncan second by Mr. Donnie Goins the decision being unanimous to adjourn at that time.

ROBERT SEXTON, SECRETARY

DONNIE GOINS, CHAIRMAN

RICKY DUNCAN, TREASURER

MINUTES OF THE MEETING OF THE COMMISSIONERS OF BLUEWELL PUBLIC SERVICE DISTRICT

DECEMBER 16, 2025

The Commissioners of the Bluewell Public Service District met in their regular Bi-monthly meeting on December 16, 2025 10:00 A. M. at the District Office.

Commissioners present were:

• Mr. Donnie Goins – Chairman
• Mr. Robert Sexton – Secretary
• Mr. Ricky Duncan – Treasurer

Also present was: Bryan Rotenberry, District General Manager.

MEETING OPENING & ADMINISTRATIVE MATTERS

• The meeting opened with prayer by Mr. Donnie Goins.
• The Bluewell PSD board members approved to dispense with the reading of the December 2, 2025 minutes and accept as written.
• Motion made by Bob Sexton second by Ricky Duncan, the vote was unanimous to approve.
• Copies are on file and available upon request.

BLUEWELL PSD OPERATIONS:

A. Water:

• Pumps for the Tabernacle Hill, Riggs, and Evangelism Road stations have been received and will be installed.
• Installation for the VFD’s at Windmill Gap station have been completed and funds from the water capital reserve will be used for these purchases.
• There are no updates at this time.

B. Sewer:

• The I & I and bypassing problems continues to be a challenge for the District.
• The district is in receipt of a letter along with a fine from WVDEP concerning the ongoing problems with the Montcalm system as well as bypassing issues into the river.
• The district has submitted a Plan of Corrective Action addressing these problems.
• The plan was accepted by the WV DEP and they issued a Consent Order to the district for the corrections that need to be made.

GENERAL:

• Trucks: The district currently has two 2015 Dodge Ram trucks and one 2019 that are inoperable.
• One of the 2019 trucks is in the repair shop now, depending on how the repair goes, the board is considering having the other two overhauled also.

GOVERNMENT FUNDED PROJECTS & STUDIES:

1. Water System Upgrades:

• The district has received all the radio read meters as part of the water system upgrade project and have begun to install them.
• New water lines are being install as well as the new tank at Bluewell Estates.
• Region I prepared and presented checks for the boards’ signature:
  • USDA-RD Drawdown #14: $114,993.00 (Motion by Mr. Bob Sexton, second by Mr. Ricky Duncan, unanimous).
  • IJDC #2023W-2357 Drawdown #8: $1,528.00 (Motion by Mr. Ricky Duncan, second by Mr. Bob Sexton, unanimous).

2. Browning Lambert Mountain Water Project:

• Construction began today on this project.
• Region I prepared checks for the Boards’ approval:
  • RUS drawdown #7: $354,051.57 (Motion by Mr. Ricky Duncan, second by Mr. Bob Sexton, unanimous).
  • IJDC #2016W-1629 Drawdown: $1,530.00 (Motion by Mr. Bob Sexton, second by Mr. Ricky Duncan, unanimous).

3. Bluewell PSD Dams #1 & #2:

• Swope Construction has completed the removal of the upper dam.
• The new shop building is complete except power.
• Local Drawdown #11: $4,056.00 (Motion by Mr. Bob Sexton, second by Mr. Ricky Duncan, unanimous).

SYSTEMS UPGRADE and PROJECTS SERVING NEW CUSTOMERS:

• A. Montcalm Sewer Collection System and Plant Upgrade: E. L. Robinson continues to work on this project. Application for funding has been submitted to the WV IJDC, awaiting on facilities plan hopefully before March 2026.
• B. Lower Dam Removal: The district will begin pursing funding for the removal of the lower Dam #1 to satisfy the WV DEP Order. The district will pursue grant and loan funding.
• E. L. Robinson has prepared an Agreement for Professional Services; motion by Mr. Bob Sexton, second by Mr. Donnie Goins, unanimous to approve filing the agreement.

VISITORS:

• Bob Hazelwood

BLUEWELL PSD UPGRADE PROJECTS & TAPS:

• 2024: Twelve requests for water taps (10 completed); seven requests for sewer taps (3 completed).
• 2025: Eight water taps requests (7 completed); seven requests for sewer taps (5 completed).

TREASURER’S REPORT FOR THE MONTH OF NOVEMBER 2025:

• Approval of Payroll AND Expense checks (56006 through 56107).
• Approval of Water & Sewer Funds (From Operating Fund Account):
  • Deposits: $204,307.55
  • Debits: $255,675.98
  • Net Loss: $51,368.43 (compared to a loss of $30,266.52 last month)

ADJOURNMENT

• Open Discussion held.
• Meeting adjourned at 11:10 a.m..
• Motion by Mr. Bob Sexton second by Mr. Ricky Duncan, decision being unanimous.

APPROVED BY:

• DONNIE GOINS, CHAIRMAN
• RICKY LEE DUNCUN, TREASURER
• ROBERT SEXTON, SECRETARY